Category 2. Governing Bodies
Section 2.A. Board of Governors
2.A. Board of Governors
As the institution’s highest decision-making body, all powers of the institution are vested in the Board of Governors. However, in terms of the day-to-day governance of the institution, the Governors have delegated all but a select number of their powers to the Executive Directors/Board of Directors.
Each member country appoints one Governor and an Alternate Governor. These Governors are government officials, such as Ministers of Finance, Ministers of Development or Governors of Central Banks. The Board of Governors usually meets once a year at the institution’s Annual General Meetings.
Recommended transparency standards: The activities of the Board of Governors should be a matter of public record and citizens should be able to determine how they are being represented by their Governor. In general, citizens should be able to anticipate what will be discussed by the Board of Governors, review policy setting documents prior to meetings and convey their views to their respective Governor. The public should be able to view the meetings of the Board of Governors and full transcripts should be disclosed, along with any written statements.
2.A.i. Organizational structure and procedures
| Indicator |
The rules governing the composition and functioning of the Board of Governors.
|
| Recommended Standard |
The organizational structure and procedures of the Board of Governors should be disclosed. |
170
Article 27 deals with the Composition of the Board of Governors, Article 28 deals with the Power of the Board and Article 29 deals with the Procedure of the Board.
Also, "ADB shall make the following documents publicly available:
(i) Agreement Establishing the Asian Development Bank"
173
This document gives information on meeting, voting, agenda setting, and recording procedures of the Board of Governors as well as definitions and functions of Board members.
Also, "ADB shall make the following documents publicly available: Rules of Procedure of the Board of Governors of the Asian Development Bank"
2398
Chapter V of the Agreement deals with the organization and management of the Bank and Articles 29, 30 and 31 deal with the Board of Governors specifically.
2434
| Examples | The Basic Documents of the EBRD contains the Rules of Procedure of the Board of Governors (http://www.ebrd.com/pubs/insti/basics.htm) |
| Sector | Private and Public |
| Languages | English, French, Russian and German |
| Location | On-line. |
| Last Updated | 3/13/2009 |
| Status Updated | 2/7/2005 |
2472
Article IX of the Statute deals with the Board of Governors.
| Examples | Statute (2007) of the European Investment Bank homepage (http://www.eib.org/about/publications/statute.htm?lang=-en) |
| Sector | Public |
| Languages | Danish, Dutch, English, Finnish, French, German, Greek, Italian, Portuguese, Spanish, Swedish |
| Location | On-line. |
| Last Updated | 3/26/2009 |
| Status Updated | 2/7/2005 |
2510
Article VIII, Section 2 outlines general procedures for the Board.
2511
This document gives information on meeting, voting, agenda setting, and recording procedures of the Board of Governors as well as definitions and functions of Board members.
2654
Article IV, Sections 2 and 3 of this document contains basic information on the appointment of members to the Board of Governors, meetings and voting.
2557
Article IV gives an overview of the Board of Governors, their voting procedures and the basic organizational structure of the IIC.
2558
"The Agreement Establishing the Inter-American Investment Corporation and other basic documents of the Corporation, including the By-Laws of the Corporation, the Regulations of the Board of Governors, the Regulations of the Board of Executive Directors, and the Regulations for the Election of Executive Directors of the Corporation are available to the public."
| Reference | Section III.C.4. Disclosure of Information Policy (October 2005) () |
| Sector | Private |
| Languages | English, Spanish |
| Location | On-line. |
| Last Updated | 11/30/2005 |
| Status Updated | 11/30/2005 |
2244
See article XII Section 2 for the structure and procedure of the Board of Governors.
2250
See chapters 3 through 7 for the structure and procedures of the Board of Governors.
2202
See Chapter V for information on the organizational structure and procedures of the Council of Governors.
2600
The organization and management information for the IBRD is found in the IBRD Articles of Agreement, Chapter V, Section 2. The organization and management information for IDA is found in IDA's Articles of Agreement, Chapter VI, Section 2.
2.A.ii. Meetings open to public
| Indicator |
Indicates whether or not the public and press are allowed to view the meetings of the Board of Governors.
|
| Recommended Standard |
The meetings of the Board of Governors should be open to the public.
|
171
"No observers, NGOs, private sector representatives, media, or AFE-ADB members are invited to attend."
2399
The details of Annual Meetings are available on the AfDB's website but it does not give information on who is invited or not invited to the event.
2435
| Sector | Private and Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2473
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2512
“Proceedings of the Boards of Governors… are confidential in nature in accordance with the By-Laws of the Bank, the Regulations of the Board of Governors and the Regulations of the Board of Executive Directors. Consequently, records of the deliberations of the Boards and of their committees (other than those specifically mentioned in this Policy) and documents prepared by Governors and Executive Directors will not be made available to the public, unless specific disclosure is approved by the Board.”
2656
| Reference | Conversation with Annual Meetings office, 17 July 2003 () |
| Sector | Private |
| Last Updated | |
| Status Updated | 2/7/2005 |
2559
No information is available on the IIC website.
2245
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2203
2601
| Reference | Conversation with Annual Meetings office, 17 July 2003. () |
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2602
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2.A.iii. Transcripts of board meetings
| Indicator |
A verbatim account of a meeting of the Board of Governors.
|
| Recommended Standard |
Transcripts of the meetings of the Board of Governors should be disclosed. |
172
Although transcripts are not specified, "minutes and summaries of discussions at Board meeting...are generally classified as Confidential and not disclosed to the public."
2400
"Records of internal deliberative processes including Board documents and proceedings," will not be disclosed.
2436
| Sector | Private and Public |
| Last Updated | 4/29/2005 |
| Status Updated | 2/7/2005 |
2474
| Sector | Public |
| Last Updated | 4/29/2005 |
| Status Updated | 2/7/2005 |
2513
“Proceedings of the Boards of Governors… are confidential in nature in accordance with the By-Laws of the Bank, the Regulations of the Board of Governors and the Regulations of the Board of Executive Directors. Consequently, records of the deliberations of the Boards and of their committees (other than those specifically mentioned in this Policy) and documents prepared by Governors and Executive Directors will not be made available to the public, unless specific disclosure is approved by the Board.”
2160
| Reference | Conversation with Annual Meetings office, 17 July 2003 () |
| Sector | Private |
| Last Updated | |
| Status Updated | 2/7/2005 |
2560
No information is available on the IIC website.
2246
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2204
2603
| Reference | Conversation with Annual Meetings office, 17 July 2003. () |
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2604
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2.A.iv. Summaries of board meetings
| Indicator |
A general account of a meeting of the Board of Governors, including an overview of key issues raised, opinions expressed and decisions made.
|
| Recommended Standard |
When prepared, summaries of the meetings of the Board of Governors should be disclosed, including an overview of key issues raised, opinions expressed and decisions made.
|
174
"ADB shall make the summary proceedings of its annual meetings, including decisions taken by the Board of Governors and the speeches of the Governors, publicly available within 60 calendar days of each such annual meeting. ADB shall also make decisions made by the Board of Governors through mail vote available on request."
91
| Sector | Private and Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2437
Meeting summaries are not available, but the Governors' speeches from the Annual Meetings are summarized by main points and available online.
2686
Press Releases are available on the following webpage from 1991-Present
2475
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2514
Records of decisions are sometimes disclosed through press releases during the Annual Meetings.
2515
These documents “include all of the decisions taken by the Board of Governors at the Meetings and by mail vote since the last Meeting, and the speeches of the Governors at the Annual Meetings.”
2161
This document contains all speeches related to IFC decisions taken and reports of the Board of Directors recommending decisions on such matters as capital increases and replenishment.
2561
"The Summary Proceedings of the Annual Meetings of the Board of Governors will be available to the public through the Bank’s website, and include all of the decisions taken by the Board of Governors at the Meetings and by mail vote since the last Meeting, and the speeches of the Governors at the Annual Meetings."
| Reference | Section III.C.1. Disclosure of Information Policy (October 2005) () |
| Sector | Private |
| Last Updated | 11/30/2005 |
| Status Updated | 11/30/2005 |
2247
| Sector | Public |
| Last Updated | 2/11/2005 |
| Status Updated | 2/7/2005 |
2205
The summary of Annual Meetings contain all speeches related to WB Group decisions taken and reports of the Board of Directors recommending decisions on such matters as capital increases and replenishment. Although MIGA is discussed during Board of Director meetings along with World Bank issues, Summaries about MIGA are not disclosed.
2605
This document contains all speeches related to WB decisions taken and reports of the Board of Directors recommending decisions on such matters as capital increases and replenishment. It also includes the rules for the election of Executive Directors.
2.A.v. Minutes of board meetings
| Indicator |
A record of official business conducted and formal decisions taken during a meeting of the Board of Governors..
|
| Recommended Standard |
Minutes of the meetings of the Board of Governors should be disclosed.
|
92
"ADB shall make (i) the tentative schedule and topics of Board discussions for the forthcoming 3 weeks publicly available on a rolling basis, (ii) the minutes of each regular Board meeting publicly available upon approval of those minutes by the Board and no later than 60 calendar days after the Board meeting."
175
"The Resolutions of the Board of Governors of ADB are classified as Confidential."
"The Resolutions of the Board of Governors of ADB are classified as Confidential."
2402
"Records of internal deliberative processes including Board documents and proceedings," will not be disclosed.
2438
| Sector | Private and Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2476
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2516
"Proceedings of the Boards of Governors and Executive Directors and of their committees are confidential in nature in accordance with the By-Laws of the Bank, the Regulations of the Board of Governors and the Regulations of the Board of Executive Directors. Consequently, records of the deliberations of the Boards and of their committees (other than those specifically mentioned in this Policy) and documents prepared by Governors and Executive Directors will not be made available to the public, unless specific disclosure is approved by the Board."
2162
| Reference | Conversation with Annual Meetings office, 17 July 2003 () |
| Sector | Private |
| Last Updated | |
| Status Updated | 2/7/2005 |
2163
"...minutes of Investment Committee meetings and decision meetings, project supervision reports and any internal memoranda and notes of meetings are not publicly available."
| Reference | Conversation with Annual Meetings office, 17 July 2003 () |
| Sector | Private |
| Last Updated | |
| Status Updated | 2/7/2005 |
2562
No information is available on the IIC website.
2248
| Sector | Public |
| Last Updated | 1/19/2005 |
| Status Updated | 2/7/2005 |
2206
2606
| Reference | Conversation with Annual Meetings office, 17 July 2003. () |
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2607
| Reference | Conversation with Annual Meetings office, 17 July 2003. () |
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2.A.vi. Agenda
| Indicator |
A list, outline or plan of things to be considered or done during a meeting of the Board of Governors.
|
| Recommended Standard |
The agenda of a meeting of the Board of Governors should be disclosed when it is made available to member countries.
|
176
Annual meetings are held in a member country in May for three days, preceded by a two-day high-level seminar program on topical issues such as governance, poverty reduction, development finance, international financial architecture, economic and social development, information technology in development, and presentations to investors by finance ministers "(ADB governors) of developing member countries."
464
"ADB shall make (i) the tentative schedule and topics of Board discussions for the forthcoming 3 weeks publicly available on a rolling basis.. available upon approval of those minutes by the Board and no later than 60
calendar days after the Board meeting."
2403
This is a day-by-day, hour-by-hour, schedule of the events of the AfDB Annual Meetings.
2439
This webpage has links to key items on the program.
2477
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2517
There is no requirement for this, but it seems to be done regularly.
| Examples | 2002 Annual Meeting (http://www.iadb.org/exr/am/2002/) |
| Sector | Private and Public |
| Languages | English, Spanish, and sometimes Portuguese |
| Location | On-line. |
| Last Updated | |
| Status Updated | 2/7/2005 |
2164
This document includes the names of Governors and Alternates for the IBRD, IDA, and the IFC, but it does not provide contact information.
2563
No information is available on the IIC website.
2249
This webpage includes general information on the Annual Meetings, in addition to the schedule, program, contact information and dates for next meetings. It also has links to information on previous and upcoming Meetings.
2207
2608
2.A.vii. Prepared statements of individual board members
| Indicator |
A written comment or declaration formally submitted by a Governor to be entered into the record of a meeting of the Board of Governors.
|
| Recommended Standard |
Prepared statements of individual Governors should be disclosed.
|
177
"ADB shall make the summary proceedings of its annual meetings, including decisions taken by the Board of Governors and the speeches of the Governors, publicly available within 60 calendar days of each such annual meeting. ADB shall also make decisions made by the Board of Governors through mail vote available on request."
2404
There are links on their webpage to speeches made by the Governor of each member country.
2440
This webpage has the opening and closing remarks of the chairman of the Board of Governors and Governors' speeches, listed by country.
2478
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2518
These speeches are included in the Summary Proceedings of the Annual Meetings of the Board of Governors.
2165
This webpage includes news releases, speeches, committee papers, documents, videos and background information about any past Annual Meetings.
2564
"The Summary Proceedings of the Annual Meetings of the Board of Governors will be available to the public through the Bank’s website, and include all of the... speeches of the Governors at the Annual Meetings."
| Reference | Section III.C.1. Disclosure of Information Policy (October 2005) () |
| Sector | Private |
| Last Updated | 11/30/2005 |
| Status Updated | 11/30/2005 |
2251
This webpage includes news releases, speeches, committee papers, documents, videos and background information about any past Annual Meetings.
2252
This webpage has links to the speeches given by the different Governors.
2208
2609
This webpage includes news releases, speeches, committee papers, documents, videos and background information about any past Annual Meetings.
2.A.viii. Materials prepared for the board for use in decision-making
| Indicator |
Documents - such as resolutions, background research and management position papers - used by the Governors to inform or serve as a basis for decisions taken during a meeting of the Board of Governors.
|
| Recommended Standard |
Materials prepared for the Board of Governors for use in decision-making should be disclosed when it is disseminated to the member countries.
|
178
| Reference | There is no mention of disclosure of this information in Operations Manual 52, paragraph 16, which addresses the disclosure of ADB Board of Governors documents. (http://www.adb.org/Documents/Manuals/Operations/om52.asp) |
| Sector | Private and Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2401
They are made by AfDB Group Governors and Alternate Governors during the Annual Meetings of the AfDB. These statements are not disclosed for all member countries.
| Sector | Private and Public |
| Languages | English, French |
| Location | On-line. |
| Last Updated | |
| Status Updated | 2/7/2005 |
2405
2441
| Sector | Private and Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2479
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2519
“Proceedings of the Boards of Governors… are confidential in nature in accordance with the By-Laws of the Bank, the Regulations of the Board of Governors and the Regulations of the Board of Executive Directors. Consequently, records of the deliberations of the Boards and of their committees (other than those specifically mentioned in this Policy) and documents prepared by Governors and Executive Directors will not be made available to the public, unless specific disclosure is approved by the Board.”
2166
| Reference | Conversation with Annual Meetings office, 17 July 2003 () |
| Sector | Private |
| Last Updated | |
| Status Updated | 2/7/2005 |
2167
| Reference | Conversation with Annual Meetings office, 17 July 2003 () |
| Sector | Private |
| Last Updated | |
| Status Updated | 2/7/2005 |
2565
No information is available on the IIC website.
| Sector | Private |
| Last Updated | |
| Status Updated | 2/7/2005 |
2253
| Examples | Annual Meetings 2002 - Documents Related to the International Monetary and Financial Committee (IMFC) Meeting (http://www.imf.org/external/am/2002/imfc/list.htm ) |
| Sector | Public |
| Languages | English |
| Location | On-line. |
| Last Updated | |
| Status Updated | 2/7/2005 |
2209
2610
| Reference | Conversation with Annual Meetings office, 17 July 2003. () |
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2611
| Reference | Conversation with Annual Meetings office, 17 July 2003. () |
| Sector | Public |
| Last Updated | |
| Status Updated | 2/7/2005 |
2.A.ix. Directory of contact information for Governors
| Indicator |
A listing of names, phone numbers, fax numbers, email and mailing addresses for the Institution’s Board of Governors and alternates.
|
| Recommended Standard |
The public should be able to easily identify and contact their representative on the Board of Governors. A directory of contact information for Governors should be disclosed. This should include names, titles, physical and email addresses, fax numbers and telephone numbers.
|
179
"ADB shall make the following information publicly available:... (ii) Members of the Board of Governors... [and] contact information for each of the above"
| Reference | Para. 109, ADB Public Communications Policy (March 2005) (http://www.adb.org/Documents/Policies/PCP/default.asp) |
| Examples | ADB Board of Governors webpage. (http://www.adb.org/GOV/default.asp ) |
| Sector | Private and Public |
| Location | On-line, and from the office of external relations, representative offices in donor countries, resident missions in borrowing countries and the publications units. |
| Last Updated | 10/3/2005 |
| Status Updated | 2/7/2005 |
180
The ADB's Annual Report contains a list of the Board of Governors, with no contact information.
| Examples | ADB Annual Report (http://www.adb.org/Documents/Reports/Annual_Report/2001/appendix.pdf ) |
| Sector | Private and Public |
| Languages | English, Japanese |
| Location | On-line, and from the office of external relations, representative offices in donor countries, resident missions in borrowing countries and the publications units. |
| Last Updated | |
| Status Updated | 2/7/2005 |
2406
This webpage includes the names and member countries of Governors and Alternate Governors. It does not provide contact information.
2442
This webpage includes the names of Governors, Alternates, and the country they represent. No contact information is disclosed.
2480
"he Board of Governors comprises Ministers designated by each of the 27 Member States, usually Finance Ministers. It lays down credit policy guidelines, approves the annual accounts and balance sheet, and decides on the Bank’s participation in financing operations outside the European Union as well as on capital increases. It also appoints the members of the Board of Directors, the Management Committee and the Audit Committee." The Board of Governors webpage includes pictures for each governor, and a link to their individual page, which provides an address, email, and phone contact information.
2520
A list of the Board of Governors is disclosed in an annex of the IDB’s Annual Report, which does not include contact information.
2168
This document lists Governors, but not contact information.
2169
This document contains a list of governors, but not contact information.
| Examples | IFC Annual Report (http://www.ifc.org/ar2002/) |
| Sector | Private |
| Languages | English, French, Russian, Arabic, Chinese, and Japanese |
| Location | On-line. |
| Last Updated | |
| Status Updated | 2/7/2005 |
2566
This is a list of names and country affiliations of the Governors and Alternate Governors but does not include contact information.
| Examples | IIC Annual Report 2003, p. 62 () |
| Sector | Private |
| Languages | English, French, Portuguese, Spanish |
| Location | On-line. |
| Last Updated | |
| Status Updated | 2/7/2005 |
2254
This document contains a list of the IMF Governors, their Alternates, and their voting power. It does not include contact information.
2210
This document does not include contact information.
2211
This document includes a list of Governors and alternates, but does not include contact information for the Governors.
2612
This document includes the names of Governors and Alternates for the IBRD, IDA, and the IFC, but it does not provide contact information.
2613
This document includes a list of Governors and Alternates for IBRD, IDA and the IFC, but it does not include their contact information.
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